Vice President- Mike Kutsko 330-727-6425
Secretary- Andrew Foor 330-367-7030
Asst Secretary- Danielle Hassey
Treasurer-C.J. Smith
Boys Director- Rich Hartzell
Girls Director- Maggie Foor
Equipment -
Concessions- Jen Kutsko 330-727-4813
WRBO BY LAWS AS OF August 2017
I. Objective
The
objective of the WRBO as a non-profit youth organization is to devote its time
and effort to developing good sportsmanship, honesty, loyalty, and cooperation
among our youth by providing supervised athletic practices and games. The
teaching of the fundamentals of the game is most important, above any
exceptional athletic abilities or above winning. Promoting strong
positive characteristics to carry into adulthood and protecting our youth will
be kept in mind at all times. We will not discriminate against any
youth, regardless of race, creed, or ability.
II. Officers
The
officers of the organization that make up the Executive Board are:
1. President
2.
Vice President
3.
Treasurer
4.
Secretary
5.
Assistant Secretary
6.
Director of Boys
7. Director of Girls
8.
Director of Concession
9.
Equipment Manager
III. Officers Duties
The duties of the
officers shall be as follows.
Section 1 President
A.
Preside at all meetings
of the organization.
B.
Provide an agenda of
meetings to the secretary in time to properly notify all members of the
meetings.
C.
Break the vote on
legislative matters at meetings.
D.
Be certain a least 4
officers are present by requesting a roll call at meetings.
E.
Shall have the authority
to call a special meeting when and where deemed necessary.
F.
Shall at no time set
aside any rule or regulation to benefit any individual or team
G.
Shall appoint additional
personnel or committees deemed necessary in furthering the operation of the
organization, with the consent and approval of the Executive Board.
H.
Shall be elected for a
2-year term.
I.
Shall have 1 vote in all
decisions of the Executive Board.
J.
Shall meet with all
league coaches and review the by-laws and rules by March 25th each
year with at least 4 Executive Board members present.
K.
Shall be authorized to
sign checks.
Section 2 Vice-President
A.
Shall carry out all
duties pertaining to the office of the President whenever the President is
unable to perform the duties.
B.
Shall serve in any
capacity deemed necessary by the President.
C.
Shall become President
if the President should become incapacitated during his/her term.
D.
Shall be elected for a
2-year term, voted in office opposite year of President.
E.
Shall have 1 vote on all
decisions of the Executive Board.
F.
Shall be authorized to
sign checks.
Section 3 Treasurer
A.
Shall handle all
financial matters of the organization.
B.
Shall record all income
and expenses of the organization during the year.
C.
All bills will be
presented to the Board of Directors at the monthly meetings, and shall pay all
current expenses.
D.
Shall in the absence of
the Secretary, perform all duties that are related to that office.
E.
Shall prepare the
organization's budget with the help of the Executive Board.
F.
Shall serve in any capacity
deemed necessary by the President.
G.
Shall be elected for a 2
year term, voted in the same year as President.
H.
Shall have 1 vote in all
decisions of the Executive Board.
I.
Shall be authorized to
sign checks.
J.
Shall keep accurate
records of any disbursements, income and bank account information. The treasure
shall reconcile the bank account(s) monthly and report all activity.
K.
Shall prepare a
financial statement at the end of each year.
L.
Shall pursue all
financial due diligence, such as filing tax returns, audits, background check
for him/her, and whatever may become necessary.
M.
The fiscal tear of WRBO
begins January 1 and ends December 31.
Section 4 Secretary
A.
Shall record the minutes
of all organization meetings and Executive Board meetings, and recite them at
meetings.
B.
Shall in the absence of
the Treasurer, perform all duties related to that office.
C.
Shall keep all records
of the organization, such as roster, sign-up sheets, and birth certificates.
D.
Shall notify all
officers and coaches of organization meetings.
E.
Shall handle all
correspondence of the organization.
F.
Shall serve in any
capacity deemed necessary by the President.
G.
Shall be elected for a 2
year term, voted in opposite year as the President and Assistant Secretary.
H.
Shall have 1 vote in all
decisions of the Executive Board.
Section 5 Assistant
Secretary
A.
Shall keep website
updated with all current information.
B.
Shall in the absence of
Secretary, perform all duties related to that office.
C.
Shall help coordinate
all fundraising.
D.
Shall be elected for a 2
year term, voted in opposite year as the Secretary.
E.
Shall have 1 vote in all
decisions of the Executive Board.
Section 6 Director
of Boys Baseball
A.
Shall be available to
anyone for suggestions or complaints about boy's baseball.
B.
Shall attend ALL league
meetings for Sebring/West Branch Hot Stove Baseball League.
C. Shall assist staffed umpire-n-chief with schedule and help promote the use of local umpires.
D. Shall assist in setting up any boy's baseball
clinics.
E. Shall serve in any capacity deemed necessary by the
President.
F. Shall be elected for a 1-year term.
G. Shall have 1 vote in all decisions of the Executive
Board.
Section 7 Director
of Girls Softball
A. Shall be available to anyone for suggestions
or complaints about girls softball.
B. Shall attend ALL League affiliated meetings for Portage County
C. Shall assist the staffed umpire-n-chief with schedule and help promote the use of local umpires
D. Shall assist in setting up any girl softball
clinics.
E. Shall serve in any capacity deemed necessary
by the President.
F. Shall be elected for a 1-year term.
G. Shall have 1 vote in all decisions of the
Executive Board.
Section 8 Umpire in
Chief
REMOVED POSITION AUGUST 2015
Section 9 Director
of Fundraising
Section 10 Director of
Concessions
A.
Shall keep all
concessions organized and clean
B.
Shall present all concession
ideas to the Executive board for approval.
C.
Shall keep all
concessions stocked for the season.
D.
The Director of
Concessions shall have one vote on all decisions of the Executive Board
E.
Shall be elected for a 1
year term.
F.
Shall have 1 vote on all
decisions of the Executive Board.
Section 11 Equipment
Manager
A.
Shall take care of
ordering equipment, equipment disbursement and collection equipment at season
end.
B.
Shall have 1 vote on all
decisions of the Executive Board.
C.
Shall be elected for a 2
year term.
IV Property of the Organization
The managers shall hold
all property of the organization, at all time to be acquired, as trustees for
this sole and exclusive benefit, use and purpose of the organization. Managers
are to routinely check all equipment for damage, repair and safety. All
uniforms that belong to the organization are to be collected by end of the
season unless other arrangements are made to the Executive Board.
.
V. Meetings
The
WRBO will meet for 6 meetings annually, as determined at the previous meeting and in July
for elections, By-Law changes and equipment returns. Officers will
be elected in alternating years, the President, Treasurer, and Assistant
Secretary, elected the first year and the Vice-President and Secretary the
next. Although elected in August, they will take office in
October. The Directors of Boys Baseball, Girls Softball, and Director of Concessions, will be elected every year and take
office in October. Any officer may resign to take nominations for
another office and the person taking the nomination for the vacant office will
finish out the term. A special or extra meeting may be set up at any
time by the President and may or may not take the place of a regular
meeting. At least 4 officers must be in attendance and 48 hours
notice will be given to members. Any member may request a meeting be
called for organization business, but it is up to the President to decide if an
extra meeting is necessary.
VI. Registration
The
registration fee for participation in the Western Reserve Baseball Organization
will be set by vote of the current Executive Board. Suggestions
from any member can be considered. The aim will be to keep the cost
to a minimum for the youth, with the plans for price breaks in families with
more than one (1) child playing and a vote for any youth who cannot afford to
play to waive the fee or come to a payment arrangement, or other arrangements
to volunteer to absorb the financial cost. There will be no refund of
registration fees to any players who quits after the uniforms have been ordered
for that team and refunds must be requested rather automatic.
Late
sign-ups, must go through the Executive Board and can be accepted if the team
or leagues are not full (full means all teams do not have at least 12
players). The Executive Board will meet with the (non-voting)
manager who will be affected by amount of players from the late sign-up.
VII. Amendments
These
By-Laws may be amended by a two-thirds vote of the membership present at any
meeting, providing it is a regularly constituted meeting with no less than 4
officers in attendance. No changes to the By-Laws shall be acted
upon at the same meeting during which it is proposed. All changes to
the By-Laws shall be submitted in writing to the Executive Board by July 1st of
the current year and will be voted on at the July meeting, along with
elections. A majority vote of the membership present at any regular
meeting constitutes a legal vote for any other business. The
membership includes all managers, assistant managers and coaches listed on the
team rosters for that year, with the manager of each team voting the one vote
per team based on the majority vote among its manager, the assistant manager
and coaches from its roster. If the manager is unable to attend, the
asst. manager will turn in the vote for that team and if the manager and asst.
manager are unable to attends, the next coach on the roster will turn in the
vote for that team, or the team representative.
VIII. The Executive Board
The
Executive Board shall be comprised of nine (9) officers and any additional
person/persons deemed necessary by the President, subject to final approval by
a majority of the current Executive Board.
The
term of the President, Vice-President, Treasurer, Secretary, and Assistant
Secretary will be for two (2) years then/or until a
successor is selected or appointed. The term for the Director of
boys, Director of girls, Equipment manager, and Director of Concessions, will be for one (1) year, or until a
successor is selected or appointed.
In
the event any member of this Board shall resign or become incapacitated during
their term of office, the Executive Board shall nominate a replacement to be
voted on by the 1 vote per team to be turned in by each manager based on that team's
majority vote.
Any
executive board member who misses two consecutive meetings without an excuse
acceptable to the majority of the other executive board shall have his/her
position declared vacant and a replacement will be obtained by the Officers and
Directors.
It
shall be the duty of the Director of Boys and/or Director of Girls to provide
complaint forms to any managers, coaches, parents or any other person/persons a
complaint form that must be filled out and returned to the Director within 48
hours of complaint or incident.
It
shall be the duty of the Executive Board to hear complaints, call witnesses
forth, and impose penalties for detrimental actions of officials, coaches,
umpires, players and spectators by one of the following motions: a warning,
suspension for the remainder of the current year, two year suspension or
lifetime suspension.
IX. Expenses
Expenses
of any officer while performing these duties will be assumed by the
Organization with the approval of the Executive Board. If the amount
of the expense is sizable enough to be $100.00 or more, approval must be sought
prior to the activity.
X. Expense Approval
The
Treasurer will write all checks co-signed by the President or Vice President. All
expenses for equipment, supplies, and uniforms for this organization must meet
the approval of the President and Treasurer prior to their purchase. If
approval is denied, the member may take the request to the Executive Board for
a vote.
XI. Tax Exempt
Requirements
1.
Said
organization is organized exclusively for charitable, religious, educational, or
scientific purposes, including for such purposes, the making of distributions
to organizations that qualify under section 501(c)(3) of the Internal Revenue
Code, or the corresponding section of any future federal codes.
2.
No
part of the net earnings of the organization shall be for the benefit of, or
be distributed to its members, trustees, officers, or other private persons,
except that the organization shall be authorized and empowered to pay
reasonable compensation for services rendered and to make payment and
distributions in furtherance of the purposes set forth in the purpose clause.
3.
No
substantial part of the activities of the organization shall be the carrying on
of propaganda, or otherwise attempting to influence legislation, and the
organization shall not participate in, or intervene in (including the
publishing or distribution of statements) any political campaign or behalf of
or in opposition to any candidate for public office.
4.
Notwithstanding
any other provision of these articles, the organization shall not carry on any
other activities not permitted to be carried on (a) by an organization exempt
from federal income tax under section
501(c)(3) of the Internal Revenue Code, or the corresponding section of
any future federal tax code, or (b) by an organization, contribution to which
are deductible under section 170(c)(2) of the Internal Revenue Code, or the
corresponding section of any future federal tax code.
5.
Upon the dissolution of the organization,
assets shall be distributed for one or more exempt purposes within the meaning
of section 501(c) (3) of the internal revenue Code, or the corresponding
section of any future federal tax government, for a public purpose. Any such assets not so disposed of shall be
disposed of by a Court of Competent Jurisdiction of the county in which the
principal office of the organization is then located, exclusively for such
purposes or to such organization or organizations, has said Court shall
determine which are organized and operated exclusively for such purposes.
XII. Dissolution
The organization may be dissolved with previous written notice
(14 calendar days) and two-thirds vote of those present at the meeting. Upon the dissolution of the organization, any
remaining funds should be used to pay any outstanding bills and, with the
membership's approval, spent for the benefit of WRBO.
XIII. Conduct
The
reputation of the WRBO and its members can be drastically injured by the
actions of one or a small group of persons on or off the field. Parents,
players, officers, managers, assistant managers, coaches, umpires and League
Officials all bear the responsibility of upholding the good name of the
program. Public quarreling and bickering, whether over playing field
situations or league administration problems only serve to weaken the entire
organization in the community. This is a youth program designed to
benefit the youth. Much of the benefit derived from examples is set
by adult leaders.
All
complaints that can't be resolved between the manager and child/parent will be
handled as follows:
1.
Manager and child/parent
are encouraged to give one last attempt to finding a solution.
2.
Must contact the
Director of Boys/Girls to fill out the proper forms and return the form within
48 hours.
3.
Director will then
contact the President and both the Director and President will speak with both
parties and try to find a solution.
4.
President will speak to
the Executive Board and explain the situation in a special meeting, after
polling every member of the involved parties on both sides. Child/parent
and manager or coach involved will voice their views at the meetings in front
of the Executive Board and all managers.
5.
All votes will be by
secret ballot.
XIV. Awards
The
WRBO will cover team-playing expenses but will not cover extras such as awards,
fall/travel teams, picnics, etc. We have set aside some ways that
teams may earn extra money to cover these expenses:
1.
Concessions at home
games
2.
Team garage sales.
3.
Bake sales.
4.
Pass the hat at games.
Any
other fundraisers should be presented to the Executive Board no less than 1 week before said fundraiser. The Executive Board will vote upon said fundraiser and issue a decision.
XV. Team Size/Selection
It
is this organizations goal to not endorse cutting youth to attain ideal sized
teams, but to find alternatives such as forming a second team provided adequate
coaching can be found.
No
players will be released from the community to play in another community if
there are openings on teams within their community. All players have
to get a release signed from the President in order to play outside their
community. Out of district players will be accepted as roster size
permits.
This is WRBO team selection:
Teams will be divided by age brackets for all baseball
and softball teams providing there are enough players in the same age group to
form a team. If more players are needed to form a team it will be divided by
birth dates the youngest going to the youngest team and so on. If there are
enough players to form two teams we will follow the following procedure. Due to
the Hot Stove League Rules if we have enough players to make teams by age we
will do so, (example: all 9 year olds will be on a team.) No player under the age of 9 will be permitted to play up in age group.
I. Procedure:
a.
The only selections
which will not count as one of the first seven selections will be the first
year player, in any league, who meets the following conditions:
1.
Manager's son or
daughter will be the eighth selection.
2.
Brother/sister who is a
first time player in that league will be the eighth selection (Keep in mind all
same ages on each team.)
3.
If a manager has a
son/daughter or sons/daughters plus brothers/sisters combinations, then they
will be placed as #8, #9, and #10 etc.
4.
In each league
classification younger age select first.
5.
No more than 12 on a
team, 13 in extreme cases.
b.
The manager of a team to
be selected will be assigned the nucleus of one team, which previously
existed. In the case of a manager moving up to an older league, he
may have his choice of the following:
1.
Picking from a previous
team.
2.
Keeping the players from
the existing team.
3.
The manager cannot do
both (1&2).
c.
Each manager may freeze
any number of players up to seven from this team. If he wants to keep more than
seven, he must keep all players.
Example
League Z has decided that each team will be comprised of 12
players.
Team A enters the procedure with 10 players returning from last
year.
Team B enters the procedure with 11 players returning from last
year.
Team C enters the procedure with 6 players returning from last
year.
A coin flipped to determined procedure order. Team B
wins initial coin flip and will select first. Team C wins second
coin flip and will select second. Team A will have third pick.
Team B selects a players and has now met the 12 player
limit. Team C selects a player to reach 7 on the team. Team
A will now select their 11th player. Team C will select
again to reach 8 players. Team A will select again to round out
their team of 12.
If there are more than two teams for the initial pick, numbers
will be drawn out to determine who has first pick.
d.
The procedure will be closed
to all non-voting members of the league and will be held on the designated
procedure day if a manager cannot attend they must appoint someone to represent
them.
e.
All managers can freeze an entire
team. If you use this option, you must keep all players who are
returning, unless extraneous circumstances cause a player to be place back in
the selection process.
1.
Manager
will be allowed to freeze up to seven players from last year's roster (see
example).
2.
Manager's
son/daughter will be the eighth freeze.
3.
Brother/sister
will be counted as freezes (1-7), unless first year player than.
4.
Manager
with the fewest freezes may pick from either age category until all.
5.
While
still using the boundaries managers should do everything possible to keep age
groups together.
* Request
must be made in writing to the Executive Board and voted on for a decision.
XVI. Conduct/Choosing Managers
Managers
are to be approved and selected by the Executive Board. The Executive Board has the final decision regarding managers. All managers
and coaches must fill out forms to be used in doing background checks. All
information will be kept confidential in a file that will not be viewable by
the general public, other coaches, managers or parents etc. In the
event something does come up on the background check the Executive Board
reviews it and discuss with the affected party in private.
All
NEW managers are probationary and must be reviewed by the Executive Board and
approved and will be reviewed again upon completion of that season.
The
Executive Board can make discipline decisions. If you would like to appeal you
may do so in writing and all parties will be brought in for review and if you
are appeal your discipline will delayed to after the meeting.
Managers
will be assigned to work on and keep in playing condition a certain
field. If a manager cannot make the scheduled work detail, said
manager must substitute a capable representative. The time set up
for the work detail is to be compatible and agreeable with other managers assigned
to the same field. One manager should be assigned to make a practice
schedule and be head groundskeepers. It is his/her responsibility to
see that the assigned field be kept up to the standards set.
Each
manager will be responsible for turning in all equipment at the end of the
playing season. This equipment includes but is not limited to ALL paperwork distributed throughout the season. Any manager failing to do so will be subject to
suspension for the following year.
No
manager or assistant manager or other team representative shall solicit his
sponsor for additional funds or equipment. In the event a donation
is given to a specific team it must be reported to the Executive Board for
recording purposes.
No
games or practices will be scheduled on a National observed Holiday or Holiday
weekend.
In
the event that 2 or more people want to manage the same team, the Executive
Board will vote on who is most qualified by the following criteria:
1.
Desire to further the
aims and purposes of the WRBO demonstrated by activities such as fund raising,
field work, umpiring, serving dinners, or any other volunteer work for the
organization.
2.
Knowledge of the game
and rules.
3.
Past performances as a
manager, asst. manager or coach.
4.
Attendance record for
organization and league meetings.
5.
Willingness to better ones
coaching skills by attending coaching clinics and working on player skill
clinics.
6.
Years of service in any
capacity to the organization.
Any member of the Executive Board directly involved in the manager position should abstain from voting. It is strongly suggested that anyone coaching in any position in this organization attend coaching clinics to improve their skills and protect themselves. Managers are required to promptly submit a written statement to the President containing information relevant to a player quitting his team
When there are 2 managers who want to manage the same team and both are in good standing, the Executive Board shall look at which manager managed the age bracket the previous year. The previous manager will remain in the managers position. That manager can keep any or all of his/her coaching staff or accept other coaches. Preference will be given to the manager and coaching staff from the previous year.
*Addition Notes: Your first year as a Manager is a
probation year at the end of that year you are up for review with the board to
continue as a manager.
These bylaws were
adopted August 2017.
________________________________________________
President Erica Foor
________________________________________________
Vice President Mike Kutsko
_________________________________________________
Secretary Andrew Foor
_________________________________________________
Treasurer CJ Smith
_________________________________________________
_________________________________________________
_________________________________________________